Event Date Description
Receive Conference Announcement July Annual call for papers and technical exhibits
Request Technical Exhibits space October Form indicates your intention for participating in the Technical Exhibits Session and will reserve space for your presentation.

Submit form to aas.gnc.exhibits@gmail.com

You will receive response within two weeks.

Accepted exhibitors will be submitted for inclusion in Initial and Final conference program.

Receive initial conference program November Technical Exhibitors company and details will be published in the program, which is sent to all potential attendees nationally and internationally.
Reserve Rooms at Beaver Run Resort December Mid December is the last time to reserve rooms to insure room availability and to receive AAS Conference room rates. Reservations received after mid December will be on a space available basis, and group rates may not be available for you.
Request Technical Exhibits space
LAST CHANCE
December Form indicates your intention for participating in the Technical Exhibits Session and will reserve space for your presentation.

Submit form to aas.gnc.exhibits@gmail.com

You will receive response within two weeks.

Accepted exhibitors will be submitted for inclusion in Final conference program. Program is handed out to all attendees during the conference. Published in January.

Request additional services from Beaver Run Resort January You may bring your own equipment. If you forgot something or need additional service, please contact contact Beaver Run Resort (970)453-6000. You may reserve your rental equipment when you make your room reservation.

Notify Technical Exhibits of additional services requested from Beaver Run Resort at aas.gnc.exhibits@gmail.com.

Ship Technical Exhibits support items. You may want or need to ship such items as hardware, a backboard display, or papers to Beaver Run Resort’s Receiving and Shipping Department. Refer to Beaver Run’s Receiving and Shipping Policy Summary for required shipping dates.

Please bring mailing labels and packing tape.
Do not forget return address shipping labels!!

Set up Technical Exhibits display (2 ~ 4:30 PM) February Set up starts at ~2:00 PM and ends 4:30pm.
Any shipped items received by Beaver Run will be available to you.
Share your Technical Exhibit (5:00 ~ 7:00 PM) February Technical Exhibits Session is 5:00 ~ 7:00 PM.
Tear down Technical Exhibits display February During tear down, re-pack any items that need to be shipped back to you.

Please bring mailing labels and packing tape.
Do not forget return address shipping labels!!

Provide feedback March Send email to Technical Exhibit Session organizers with your feedback. Love to hear how to make your experience better!